Admin Asst I-Nishimura
Loyola University Chicago
Chicago, IL
Full-time
Administration / Clerical
Posted on April 18, 2024
Position Details
Position Details
Job Title
ADMINISTRATIVE ASSISTANT I
Position Number
8350177
Job Category
University Staff
Job Type
Part-Time
FLSA Status
Non-Exempt
Campus
Maywood-Health Sciences Campus
Department Name
SURGERY
Location Code
SURGERY (06740A)
Is this split and/or fully grant funded?
Yes
Duties and Responsibilities
Serves as primary administrative contact person and provides direct support to Faculty within the Division of Surgical Research in the Department of Surgery in support of the Immunologic Therapeutics program. Support will be provided for research staff, graduate students, post-doctoral researcher and research residents.
General Duties to Include:
Provides general administrative duties, answers phone calls, manages calendars, and creates/formats correspondence
Coordinates travel arrangements, prepares and submits reimbursement requests, Procard (credit card) management, usage and documentation
Provides special project and event coordination. Assists with organizing annual Surgery Research Day, coordinates seminar series, guest speakers, itineraries etc.
Submits orders for laboratories
Performs other duties as assigned
Minimum Education and/or Work Experience
High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.
Qualifications
High school diploma, BS degree preferred
Certificates/Credentials/Licenses
None
Computer Skills
Proficient in microsoft office suite
Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
Repetitive Motions
Working Conditions
None
Open Date
06/27/2023
Close Date
Special Instructions to Applicants
Loyola requires all Health Sciences Campus Faculty and Staff to be vaccinated with the original COVID-19 and Flu vaccines when eligible. Anexemption for a qualified medical or religious reason may be submitted for review/approval.
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting
https://www.careers.luc.edu/postings/25401
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Details
Job Title
ADMINISTRATIVE ASSISTANT I
Position Number
8350177
Job Category
University Staff
Job Type
Part-Time
FLSA Status
Non-Exempt
Campus
Maywood-Health Sciences Campus
Department Name
SURGERY
Location Code
SURGERY (06740A)
Is this split and/or fully grant funded?
Yes
Duties and Responsibilities
Serves as primary administrative contact person and provides direct support to Faculty within the Division of Surgical Research in the Department of Surgery in support of the Immunologic Therapeutics program. Support will be provided for research staff, graduate students, post-doctoral researcher and research residents.
General Duties to Include:
Provides general administrative duties, answers phone calls, manages calendars, and creates/formats correspondence
Coordinates travel arrangements, prepares and submits reimbursement requests, Procard (credit card) management, usage and documentation
Provides special project and event coordination. Assists with organizing annual Surgery Research Day, coordinates seminar series, guest speakers, itineraries etc.
Submits orders for laboratories
Performs other duties as assigned
Minimum Education and/or Work Experience
High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience.
Qualifications
High school diploma, BS degree preferred
Certificates/Credentials/Licenses
None
Computer Skills
Proficient in microsoft office suite
Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
Repetitive Motions
Working Conditions
None
Open Date
06/27/2023
Close Date
Special Instructions to Applicants
Loyola requires all Health Sciences Campus Faculty and Staff to be vaccinated with the original COVID-19 and Flu vaccines when eligible. Anexemption for a qualified medical or religious reason may be submitted for review/approval.
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting
https://www.careers.luc.edu/postings/25401
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a High school diploma or equivalent?
- yes
- no
- * Do you have one to three years of related experience?
- Yes
- No
- * Why do you want to work for Loyola University Chicago?
(Open Ended Question) - * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
Required Documents
- Resume
- Cover Letter/Letter of Application
