Assistant Director, NUIN Sponsored Programs
Northwestern University
Chicago, IL
Full-time
Education
Posted on May 22, 2023
Department:MED-NUIN
Salary/Grade:EXS/7
Job Summary:
Responsibilities of this position include: 1) Coordinating a post baccalaureate program that emphasizes training in neuroscience research and that is designed to make trainees competitive for graduate school admissions; advising trainees; communicating with faculty and other program leadership; recruitment 2) Providing administrative, scientific and professional development support for several neuroscience-related NIH funded training programs for graduate students and postdocs; assisting with grants management, including preparation of renewal applications and communications with university and NIH offices regarding trainee appointments, grant submissions, etc. The strongest applicants will have exhibited strong communication skills, knowledge of institutional research programs, mentorship/advising experience and an appreciation for higher education administration.
The program/project is summarized below. (Definitions: Program: plan or system of taking action toward a goal. Project: planned actions with specified beginning & end.)
Specific Responsibilities:
Administration
- Manages day to day operations.
- Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
- Manages design and development of program databases; compiles & analyzes data; prepares reports.
- Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
- Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
- Participates in budget preparation.
- Maintains budget & associated analysis & reports.
- Processes transfer &/or appropriation charges & may balance &/or close accounts.
- Communication, Outreach & Recruitment
- Develops coordinated, consistent marketing and brand messages.
- Incorporates social media and networking into program/project aspects as appropriate.
- Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
- Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.
- Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
- Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
- Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.
- Implements corrective actions required as a result of surveys or other indicators.
- Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
- Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
- Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.
- Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications.
- Identifies grant funding.
- Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
- Manages academic quality and continued growth and expansion.
- Identifies & obtains external expertise as needed and works with content experts for current and new programs.
- Reviews programs/projects to increase efficiencies to support growth.
- Manages speaker selection, communication, and topic development.
- Leads program/project updates and improvements.
- Administers & maintains existing strategic plans.
- Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations.
- Completes program/project logistical details such as scheduling, curriculum, facilities, technology, registration, enrollment, audits, etc.
- Advises students regarding admissions, academic, career and development matters.
- Reads & evaluates admissions files and participates in candidate selection.
- Interviews and screens applicants.
- Implements strategy regarding structure, process, & staff support of students in compliance with NU policy.
- Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.)
- Organizes new student activities.
- Performs other duties as assigned.
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
- 1 year program/project administration or other relevant experience.
- Strong communication skills
- Experience advising/mentoring students (undergraduate and/or graduate levels)
- Successful completion of PhD in biomedical research.
- Experience/involvement in professional development activities
- Postdoctoral research experience
- Experience with grants management
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us athttps://www.northwestern.edu/hr/benefits/index.htmlto learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us athttps://www.northwestern.edu/hr/benefits/work-life/index.htmlto learn more.Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us athttps://www.northwestern.edu/hr/learning/index.htmltolearn more.
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