Program Assistant 3, Hematology Oncology
Northwestern University
Chicago, IL
Full-time
Health Care Provider
Posted on May 5, 2023
Department:MED-Hematology Oncology
Salary/Grade:NEX/11
Job Summary:
Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.
Specific Responsibilities:
Documents & Databases
- Independently responds to and composes correspondence.
- Creates and maintains standard spreadsheets and/or databases.
- Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
- Determines format, elements, trends, etc.
- Maintains websites and/or blogs.
- Creates new web pages and/or updates standard information/data within the application's content management program.
- Creates and maintains financial records.
- Prepares forms.
- Verifies appropriateness and accuracy of charges.
- Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
- Updates financial transaction spreadsheets and databases.
- Generates summary reports and statistics.
- Initiates full range of HR actions such as new employee dept orientation.
- Resolves hiring, termination, etc. processing problems.
- Explains HR procedures.
- Manages supervisor's and/or dept calendar.
- Manages registration and travel.
- Organizes and coordinates events which may include creating timelines.
- Collects agenda items and background materials.
- Creates registrant profiles.
- Coordinates complex itineraries involving domestic and/or international travel, etc.
- Prepares annual event, conference and/or meeting budget.
- Verifies invoices and expense reports; and/or reconciles to budget.
- Screens and prioritizes incoming calls.
- Responds to inquiries.
- Provides basic interpretation of policies and procedures.
- Researches information to resolve problems or issues.
- Performs other duties as assigned.
- A high school diploma or equivalent required.
- 4 years of administrative support or other relevant experience required.
- Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
- Prior working experience in a higher education setting.
- Skill/knowledge of USCIS processes for employment authorization and/or visa issuance.
- Action oriented - Willing or likely to take practical action to deal with a problem or situation.
- Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.
- Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.
- Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.
- Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
- Meets deadlines - Displays consistency and success in adhering to deadlines.
- Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.
- Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us athttps://www.northwestern.edu/hr/benefits/index.htmlto learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us athttps://www.northwestern.edu/hr/benefits/work-life/index.htmlto learn more.Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us athttps://www.northwestern.edu/hr/learning/index.htmltolearn more.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
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