Administrative Assistant

Pennsylvania State University University Park, PA Full-time Administration / Clerical

Posted on April 8, 2024

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Administrative Assistant

The Pennsylvania State University is seeking a candidate for an Administrative Assistant in the senior director's office in the HUB-Robeson Center. The Administrative Support Assistant will be a detail-oriented and organized individual who will provide direct administrative and professional support. This position will perform complex tasks with minimal supervision.

The successful candidate will be responsible for the following:

Provide principal administrative support to the Senior Director, HUB-Robeson Center, Student Affairs Facilities, and Staff Development.
Plan, organize, and coordinate daily office activities and workload.
Coordinate and maintain the Senior Director's calendar.
Serve as a liaison between the Senior Director's office and the members of the various staff housed in the HUB-Robeson Center, University officials, students, and community members.
Prepare reports, proofread documents, prepare confidential correspondence and emails, and provide and exchange information.
Maintain and update databases, websites, records, and files.
Arrange travel and process documents and purchasing card transactions.
Plan and coordinate meetings, special events, menus, and catering, including designing invitations and programs.
Prepare assessment documents and reports.
Provide support for the HUB-Robeson Center Advisory Board and other student and staff entities by scheduling meetings, attendance at those meetings, and taking and preparing minutes.
Serve as a Notary Public.
Represent the department on various committees and serve as the parking permit assistant for Student Affairs.
Respond to routine and moderately complex questions/issues concerning unit/University policies, processes, and procedures from internal and external contacts.
Support the planning and coordination of moderately complex projects.
May assist in the supervision and training of students and assigned support staff.
Serve as a resource to others on a variety of subjects including office equipment, software application usage, CCURE access, and information processing procedures.

This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience.

The following background checks must be successfully completed for this position:

This position will require the successful completion of standard background checks.

Benefits for full-time employees at Penn State include (visit https://hr.psu.edu/benefits for more detailed information):

Medical, dental, vision, and retirement plans

Tuition discounts (including for a spouse and dependent children up to the age of 26)
Generous vacation time and sick time
16 paid holidays/campus closure days

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Apply online at https://psu.wd1.myworkdayjobs.com/PSU_Staff/job/Penn-State-University-Park/Administrative-Assistant_REQ_0000054430-1

CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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