Executive Associate I
Prince George's Community College
Largo, MD
Full-time
Administration / Clerical
Posted on May 4, 2023
Job Vacancy Announcement
Position Information
Position Title
Executive Associate I
Position Type
Staff
Department
Student Affairs
FLSA
Non-Exempt
Union/Non Union
Non Union
Full Time or Part Time
Full Time
Grade
11
Salary Range
Hiring Salary Range
$51,851 - $57,036 /annually
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary
Regular
Job Description Summary
Responsible for coordinating, supervising, and monitoring day to day operations of the administrative function of the Assistant Vice president of the Student Affairs department including purchasing and budgeting, and work order delivery system.
Minimum Qualifications
EDUCATION AND EXPERIENCE
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL DUTIES
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
OTHER REQUIREMENTS
Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No
Posting Detail Information
Posting Number
PGCC199411/12
Open Date
04/14/2023
Close Date
Open Until Filled
Yes
Background Check Statement
Prince George's Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants
Effective August 8, 2022, Prince George's Community College's current vaccine mandate expired for students, faculty, and staff. Select exceptions may apply. Face coverings will be voluntary campus-wide, including in classrooms and instructional spaces. Although the College will no longer require new employees and students to be vaccinated as a condition of employment or instruction based on current public health conditions, COVID-19 vaccines and boosters are strongly recommended.
Application Status; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
First consideration will be given to applications received by May 5, 2023.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Position Title
Executive Associate I
Position Type
Staff
Department
Student Affairs
FLSA
Non-Exempt
Union/Non Union
Non Union
Full Time or Part Time
Full Time
Grade
11
Salary Range
Hiring Salary Range
$51,851 - $57,036 /annually
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary
Regular
Job Description Summary
Responsible for coordinating, supervising, and monitoring day to day operations of the administrative function of the Assistant Vice president of the Student Affairs department including purchasing and budgeting, and work order delivery system.
Minimum Qualifications
EDUCATION AND EXPERIENCE
- Minimum one to two years of college credit (30 credit hours are equivalent to one year).
- Two years of progressively responsible office experience.
- Associates degree preferred.
- Supervisory experience preferred.
- Knowledge of modern office practices, procedures and equipment
- Knowledge of business English, bookkeeping, spelling and mathematics
- Knowledge and experience with computer software such as Word, Excel and PowerPoint
- Skilled in taking minutes of meetings, composing and filing correspondence, dealing with the public, both in person and on the telephone, and as a timekeeper
- Ability to supervise employees
- Ability to learn new computer applications.
- Ability to work with people at all levels.
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL DUTIES
- Prepares and processes payroll for full-time and part-time employees.
- Supervises other office clerical staff.
- Conducts annual performance appraisals.
- Coordinates calendar and establish meeting schedule for the Dean.
- Coordinates all travel arrangements for the Dean and others as requested.
- Oversees and supervises department procurement process of goods and services
- Compiles forms and documents to recruit new employees.
- Conducts research and provide information related to human resource procedures and practices on an as needed basis.
- Communicates by telephone, in written form, e-mail, or in person pertaining to department issues.
- Provides administrative support to or acts as a resource for all areas within the unit
- Provide administrative support the Dean.
- Provides support to managers and supervisors and department staff
- Attends departmental staff meetings and college safety committee meetings and prepares and distributes minutes.
- Maintains appointment calendar, schedules meetings as requested.
- Oversees and reviews blanket purchase requests.
- Monitors release of partial and completed purchase orders to the accounting office for payment.
- Disseminates information in accordance with prescribed policies and procedures in response to internal and external requests.
- Prepares material relating to important and confidential matters and maintains confidential office and correspondence files.
- Volunteer and works college peak registration for classes when requested.
- Performs related work as required.
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
OTHER REQUIREMENTS
- Must be able to work Monday thru Friday, 8:30 a.m. – 4:30 p.m.
- Ability to communicate effectively in spoken and written standard English.
- As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
- A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview
Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No
Posting Detail Information
Posting Number
PGCC199411/12
Open Date
04/14/2023
Close Date
Open Until Filled
Yes
Background Check Statement
Prince George's Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants
Effective August 8, 2022, Prince George's Community College's current vaccine mandate expired for students, faculty, and staff. Select exceptions may apply. Face coverings will be voluntary campus-wide, including in classrooms and instructional spaces. Although the College will no longer require new employees and students to be vaccinated as a condition of employment or instruction based on current public health conditions, COVID-19 vaccines and boosters are strongly recommended.
Application Status; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
First consideration will be given to applications received by May 5, 2023.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Which of the following best describes your level of completed education? (Education details must be included in your application.)
- Master's Degree or above from an accredited college/university
- Bachelor's Degree from an accredited college/university
- Associate's Degree from an accredited college/university
- One to two years of college credit (30 credit hours is equivalent to one year)
- Less than 30 credits from an accredited college/university
- High School Diploma or GED
- None of the above
- * Do you have at least two years of progressively responsible office/clerical experience?
- Yes
- No
- * Please be advised that as required by the 1986 Immigration Act, candidates must be prepared to present acceptable documentation showing identity and that you are a U.S. Citizen or an alien who is authorized to work. It is the college's policy that PGCC does not provide sponsorship for prospective employees. Will you require sponsorship to work in the United States?
- Yes
- No
- * How did you hear about this employment opportunity?
- HERC
- HigherEd Jobs
- Hispanic Outlook
- Indeed
- Personal Referral
- PGCC Website
- Social Media (LinkedIn, Twitter, Facebook)
- The Chronicle of Higher Ed
- The Washington Post
- Other: Please indicate below
- Educause
- How did you hear about this employment opportunity? If you selected 'Other' please indicate source:
(Open Ended Question)
Required Documents
- Resume
- Cover Letter
- Other
