Coordinator, Administrative Program
University of Utah
Salt Lake City, UT
Full-time
Administration / Clerical
Posted on April 4, 2024
Announcement
Details
Open Date
03/01/2024
Requisition Number
PRN37843B
Job Title
Coordinator, Administrative Program
Working Title
Fellowship Coordinator - Anatomic Pathology
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday – Friday, 8am – 5pm, 40 hours per week. This is an in-person position based at Huntsman Cancer Institute.
VP Area
U of U Health - Academics
Department
00247 - Pathology
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
31,600 to 55,621
Close Date
Open Until Filled
Yes
Job Summary
JOB SUMMARY
Provides complex administrative support to three pathology fellowship programs in the Anatomic Pathology Division. Helps coordinate medical student rotations from both the University of Utah and other institutions within the division. Helps ensure that divisional goals and objectives are met in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.
Responsibilities
ESSENTIAL FUNCTIONS
1. Oversees daily program operations and program activities.
2. Works with the GME Office to ensure compliance to both ACGME and non- ACGME academic programs.
3. Provides administrative support for program director, associate program director, and housestaff.
4. Work harmoniously with technical laboratory personnel to support daily clinical operations.
5. Monitors related program expenditures and ensures budgets are not exceeded, processes travel requests, reimbursements, and other financial requests, including data entry and reallocation of funds to appropriate accounts.
6. Updates program policies as needed to be compliant with ACGME/ GME Office.
7. Collects, organizes, and analyzes data for specialized reports, assists with inventory management and maintenance of program and Division equipment (including microscopes and accessories).
8. Facilitates medical student rotations within the division.
9. Advises staff, students and others regarding program policies, goals, and related technical issues.
10. Prepares reports, financial statements and records on program status and progress for management and outside agencies.
11. Writes and edits program-related publications and promotional/educational materials.
12. Schedules meetings, seminars, and other related functions.
13. Assists with the onboarding/offboarding of fellows.
14. Other duties as assigned.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
PREFERENCES
Intermediate skills in Excel and Word. Understanding of the Accreditation Council for Graduate Medical Education ( ACGME) requirements for Institutional, Common and specialty program requirements and the accreditation process a plus. Experience with Cerner Millennium, Aperio, Peoplesoft, MedHub, VSLO, University systems, FMS, and MBM system helpful, but not required.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Details
Open Date
03/01/2024
Requisition Number
PRN37843B
Job Title
Coordinator, Administrative Program
Working Title
Fellowship Coordinator - Anatomic Pathology
Job Grade
D
FLSA Code
Administrative
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday – Friday, 8am – 5pm, 40 hours per week. This is an in-person position based at Huntsman Cancer Institute.
VP Area
U of U Health - Academics
Department
00247 - Pathology
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
31,600 to 55,621
Close Date
Open Until Filled
Yes
Job Summary
JOB SUMMARY
Provides complex administrative support to three pathology fellowship programs in the Anatomic Pathology Division. Helps coordinate medical student rotations from both the University of Utah and other institutions within the division. Helps ensure that divisional goals and objectives are met in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations.
Responsibilities
ESSENTIAL FUNCTIONS
1. Oversees daily program operations and program activities.
2. Works with the GME Office to ensure compliance to both ACGME and non- ACGME academic programs.
3. Provides administrative support for program director, associate program director, and housestaff.
4. Work harmoniously with technical laboratory personnel to support daily clinical operations.
5. Monitors related program expenditures and ensures budgets are not exceeded, processes travel requests, reimbursements, and other financial requests, including data entry and reallocation of funds to appropriate accounts.
6. Updates program policies as needed to be compliant with ACGME/ GME Office.
7. Collects, organizes, and analyzes data for specialized reports, assists with inventory management and maintenance of program and Division equipment (including microscopes and accessories).
8. Facilitates medical student rotations within the division.
9. Advises staff, students and others regarding program policies, goals, and related technical issues.
10. Prepares reports, financial statements and records on program status and progress for management and outside agencies.
11. Writes and edits program-related publications and promotional/educational materials.
12. Schedules meetings, seminars, and other related functions.
13. Assists with the onboarding/offboarding of fellows.
14. Other duties as assigned.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
Bachelor's degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience). Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
PREFERENCES
Intermediate skills in Excel and Word. Understanding of the Accreditation Council for Graduate Medical Education ( ACGME) requirements for Institutional, Common and specialty program requirements and the accreditation process a plus. Experience with Cerner Millennium, Aperio, Peoplesoft, MedHub, VSLO, University systems, FMS, and MBM system helpful, but not required.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
- Yes
- No
- * Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:
- No experience
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more
- * Are you legally authorized to work in the United States?
- Yes
- No
- * Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
- Yes
- No
Required Documents
- Resume
- Cover Letter
- Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
- Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169
